FREE PRINT AUDIT – Save your business money today

How can All Office Equipment reduce your printing costs and save you money?

Are you spending too much money on your current office machine?

Are your toners costing you too much money?

With over 30 years experience in the business, All Office Equipment knows and understands how to help you reduce your costs and improve productivity.

 

 

What is a Print Audit?

A member of our team will come out to your business free of charge and access how much money you are spending currently and how we can reduce those costs.

A print audit can help you determine what type of photocopier / printer you need. Organisations typically spend between 1% and 3% of their annual revenue on document output. With an open transparent analysis of your business we can reduce these costs by 15% – 40% on their current output. We come to your office and conduct an extensive audit, looking at areas where you may be wasting money unnecessarily. From this audit, we can determine the best new photocopier or print solution for your needs.

This is a free, no-obligations service that requires very little of your own time. Following an audit from All Office Equipment will be able to get answers to the following questions:

  • What are the current operating costs?
  • When should you look at replacing your current products?
  • Would it be more cost-effective to get more machines that are smaller or fewer larger machines?
  • Would there be any issues in the changeover? Are there any additional costs to be aware of?

In essence, we explain how and where the Photocopier / Printer solutions provided to your business can actually save money every time you print. We can also look at how the impact of changing technology is likely to impact your workflow over the life of your new machines. Unlike many Photocopier / Printer dealers across Ireland, we haven’t lost sight of the fact that printing is, for most people, a complex and uninteresting area they’d prefer to ignore. That’s why we aim to come up with photocopier solutions businesses that just simplify your workflow. Some of the aspects we can help you with, or figure out for you include:

  • The right size and speed of unit
  • What paper delivery/capacity you really need
  • Accessories that may be of use
  • What features may be best suited to your company
  • What kind of secure printing options you might need?

 

Contact us today for any queries you may have: 016290453

 

Data Protection Regulation (GDPR)

Printing Processes in the Context of the General Data Protection Regulation (GDPR)

How All Office Equipment ensures your printing processes are GDPR compliant:

On May 25 2018, the new EU data protection regulation (GDPR) will be become binding in all member states and applied to all IT processes in companies and government agencies. Therefore, each company must check whether its IT infrastructure is GDPR compliant and remedy any security deficiencies. An area frequently overlooked is printing, even though in this area there is an even greater demand for action. With All Office Equipment, you can ensure your printing processes are fully GDPR compliant with our integrated printer software solutions.

The act regulates, among others, the processing and holding of personal data. For example, companies will be required to report any data leak within 72 hours (a so-called Security Breach Notification). In the event of a violation of the GDPR, high fines are to be imposed, which will be significantly increased when compared to current regulations in force. According to Section 3 (1) of the Irish Data Commissioners Guidelines, personal data is defined as “any information concerning the personal or material circumstances of an identified or identifiable individual (the data subject)”. In practice however, it is not always easy to see whether or not certain information can be assigned to personal data. As a rule of thumb, it can be said that whenever a person can be directly or indirectly identified, for example by name, telephone number, account data, address or even IP address, then the data can be considered as personal data.

 Common weaknesses for print security:

  • Personal data are transferred unencrypted via the network when printing
  • Personal data are stored unencrypted on servers or printer hard drives during the printing process
  • Sensitive data is printed to the wrong printer
  • Documents containing personal data end up in the wrong hands at the printer’s output tray

With All Office Equipment’s print solution, you’re on the safe side.

See our white paper to learn more about security risks when printing personal data and how you can avoid them. Whether end-to-end encryption or secure pull printing – All Office Equipment’s security concept enables printing processes that are GDPR compliant.

 

Reduce Education Printing Costs

All Office Equipment offers education printing solutions:

Today’s schools and universities are under pressure to meet tough standards while facing budget constraints.

At the same time, teachers and students want to embrace new technology while studies show that the use of colour increases learning and participation.

As device flexibility and 24/7 connectivity becomes part of daily life, cost-effective digital printing, document management and connectivity have an important role to play in learning and the creation of educational materials.

Key challenges

  • Detailed student applications and regular testing are important processes but can be time-consuming and costly
  • Education professionals must continually monitor and account for spending. Flexible billing systems need to be connected to print, copy and scan at a student account level
  • There is a growing expectation that schools and universities should use the latest innovative technology, including next-generation cloud and mobile solutions while students and teachers alike expect to be able to use their own devices on-site
  • Printers and printing tend to get overlooked when schools think about carbon emission reductions meaning opportunities to make power consumption cuts and save money are missed

How OKI can help improve your business

Effectively print, grade, assess and manage documents for enrollment and evaluation

Regular tests focus learning and evaluate students’ knowledge but are often time-consuming and can require costly pre-printed forms.

 

Easy to configure and ideal for admissions processes, evaluation and the enrolment of new students, education grading software for MFPs makes it easy to print, scan and individually grade tests, saving time and cost as well as create a more detailed evaluation of student performance.

Keep control of departmental spending

With educational budgets tight, staff need to monitor and account for spending at a departmental level.

 

This can mean restricting user rights and implementing volume restrictions via an output management system. In universities, a batch system limits students’ print volumes by available credit.

 

Smart MFP panels also serve as an interface to review print queues and monitor user quotas, card readers can act as authentication devices while printers have the option of QR code labels that are read via smartphones.

Connect performance with cutting-edge technology

The BYOD (bring-your-own-device) trend is seeing students in schools and universities using their own laptops, tablets and smartphones to access documents and information, reducing IT costs and increasing user engagement.

 

Google Cloud Print and AirPrint-ready OKI devices make it possible to print on the move.

 

The ability to store documents in a cloud repository by the teacher or professor and print on-demand by the students at smart MFPs can also be more cost-effective than printing multiple copies, reducing waste and delays.

Keep costs down and make printing more sustainable with eco-initiatives

Many schools and colleges could make savings by adopting a more eco-friendly approach to printing.

Energy-efficient applications contained in OKI devices include ‘Deep Sleep’ mode to cut power consumption to the minimum and ‘Auto-Power Off’ which automatically powers the device down after extended non-usage.

 

Default mono and duplex printing and switching to managed document solutions can also help to reduce running costs.

Your benefits at a glance

  • Make test grading and admissions more efficient, save on printing and external pre-printed form costs and get more visibility and understanding of student performance
  • Take control of print costs, monitor and account for spending at a departmental level
  • Cloud-based storage and on-demand mobile printing via OKI devices helps deliver cost-effective document management and enables students to use their own technology devices
  • Combining managed document solutions with environmentally-friendly print applications supports energy reduction and cost-efficient printing

 

Looking for the right solution for your department? Call All Office Equipment today for the best business solution. We offer free audits to show you how we can save you money!

Call us today: 01 6290453

Email: info@aoe.ie

Check out our education brochures to see a huge range of products we offer for educational use:

http://www.tech-education.co.uk/all-office-equipment/compulsory/

http://www.tech-education.co.uk/all-office-equipment/further/

 

 

 

 

Free Print Audit or Network Health Check

Find out how AOE can help you reduce your costs and improve productivity, get in touch with us today.

Before you buy a new Photocopier / Printer, get a free print audit from All Office Equipment and start saving money every time you print. Organise a consultation today by calling 01- 6290453/087-6398555 or emailing info@www.allofficeequipment.ie

A print audit can help you determine what type of photocopier / printer you need. Organisations typically spend between 1% and 3% of their annual revenue on document output. With an open transparent analysis of your business we can reduce these costs by 15% – 40% on their current output. We come to your office and conduct an extensive audit, looking at areas where you may be wasting money unnecessarily. From this audit, we can determine the best new photocopier or print solution for your needs.

This is a free, no-obligations service that requires very little of your own time. Following an audit from All Office Equipment will be able to get answers to the following questions:

  • What are the current operating costs?
  • When should you look at replacing your current products?
  • Would it be more cost-effective to get more machines that are smaller or fewer larger machines?
  • Would there be any issues in the changeover? Are there any additional costs to be aware of?

 
In essence, we explain how and where the Photocopier / Printer solutions provided to your business can actually save money every time you print. We can also look at how the impact of changing technology is likely to impact your workflow over the life of your new machines. Unlike many Photocopier / Printer dealers across Ireland, we haven’t lost sight of the fact that printing is, for most people, a complex and uninteresting area they’d prefer to ignore. That’s why we aim to come up with photocopier solutions businesses that just simplify your workflow. Some of the aspects we can help you with, or figure out for you include:

  • The right size and speed of unit
  • What paper delivery/capacity you really need
  • Accessories that may be of use
  • What features may be best suited to your company
  • What kind of secure printing options you might need?

 
 

PaperCut MF provides integration with Samsung XOA Multi Function Devices

PaperCut MF provides integration with Samsung XOA Multi Function Devices, Enabling the tracking, charging and billing of “off the glass” copying, faxing and scanning. The PaperCut MF solution uses the capabilities of Samsung device to provide walk up copier (MFD) users with the same set of rich features provided by PaperCut’s print control software.

  • Monitoring and control of photocopying, scanning, faxing and on-device printing from device storage and USB drives
  • Enabling quotas, charging, allocation and logging of output
  • Allocation of all job types to accounts/departments/cost-centers/projects
  • Optional proximity/swipe card authentication on the device via supported USB readers
  • Releasing print jobs from a hold/release queue (secure printing)
  • Group-based access and control to the device, including colour copying
  • End user authentication including integration with enterprise single sign-on environments such as Active Directory, Open Directory, eDirectory, LDAP and others

CONSOLIDATED REPORTING AND MANAGEMENT

Consolidated management and reporting in either summary or detailed formats are readily available at the click of a button for all copies and prints across your entire fleet:

  • By device (printers & copiers)
  • By user
  • By shared account (client, department, faculty)
  • By location
  • By date and time / period
  • By environmental impact

print-log-with-report

TRACK AND CONTROL COPYING

  • Charge different types of copying at different rates
  • All usage reported in the PaperCut logs
  • Optionally limit amount of copying users can perform

TRACK FAXING AND SCANNING

  • Track scanning to e-mail or to a file
  • Track sending faxes
  • Simple per-page cost model or 2-tiered cost model for volume discounts
  • All usage reported in the PaperCut logs
  • Filter job logs to display just copy, fax or scan jobs

FIND-ME PRINTING INTEGRATION

  • Also known as “Follow Me” or “Pull Printing”, Find Me printing enables users to print to a single virtual global queue. They can then walk up, log on to any Papercut managed device and have their print job
    printed on the spot.

INTEGRATED AUTHENTICATION

  • PaperCut MF uses your existing single sign-on infrastructure allowing users to log in with the same username and password used elsewhere on the network. No need to remember and maintain multiple logins!
  • Integrates with existing single sign-on environments such as:
    • Microsoft Active Directory
    • Apple Open Directory
    • Novell eDirectory
    • Other LDAP, NIS or POSIX environments
  • Optionally authenticate using convenient ID numbers and optional PINs for extra security
    swipe01

CONSISTENCY

The Samsung MFD solution is developed by the PaperCut Software development team. This means that the copier interface is consistent with the other PaperCut user interface; users only have to learn one system and
one set of terminology.
printjob-notification

Charging to a shared account while printing from a workstation

formlist01

Charging to a shared account while copying

INTEGRATION

PaperCut MF is a single solution where print and copier control are all managed in the one system. Users have a single account and administrators have the same level of reporting and administration for all services.

held-print-jobReleasing a print job from a Samsung MFD

SEAMLESS USER EXPERIENCE

  • Provide users with the same account selection options they use for desktop printing
  • If shared account access is granted, users have the option to select accounts from a list or using a PIN
  • Control access to accounts using Active Directory groups

SUPPORTED DEVICES

Integration is supported for all A3 and A4 Samsung MFPs with XOA 1.10 or later, including the following:

  • C2680FX
  • CLX-8385 NX
  • CLX-8640/8650 ND
  • CLX-9201/9251/9301 NA
  • CLX-9250/9350/9252/9352 ND
  • SCX-5835 NX
  • SCX-6545/6555 NX
  • SCX-8030/8040 ND
  • SCX-8128 NX
  • SCX-8230NA, SCX-8240NA
  • K4250RX
  • K4300LX/K4350LX
  • K7400LX/K7500GX/K7600GX
  • M4370LX, M5370LX
  • M4080FX, M4580FX, M4583FX
  • X4220RX
  • X4250LX, X4300LX
  • X7400LX/X7500GX/X7600GX

PaperCut makes all attempts to keep the product compatibility information on this website current. However, we make no warranties, express or implied, with respect to manufacturer’s products or the interoperation with the listed PaperCut product(s). We offer 40 day trial versions of PaperCut software to assist you with compatibility testing with your network setup.

OUR VALUES

consistency & vendor neutrality

The Samsung MFD solution is developed in-house by the PaperCut Software development team. This ensures consistency in all areas of the application.

All MFD solutions communicate with the PaperCut server whether it be running on Windows, Windows Cluster, Linux, Novell or Mac Server.

rate of development

PaperCut is developed under a release-often policy where new features are made available to users as soon as they are complete. Unlike hardware based solutions, new versions can be delivered to users regularly as
software updates.

security

Many of PaperCut’s customers have stringent security requirmenets (accurate billing, conficentially etc). All MFD solutions are designed to support security needs. If security issues are discoverd then any deficiencies are fully disclosed until a fix is supplied.